State Employees Honored for App that Saves PennDOT $7.5 Million a Year
Harrisburg, PA – Governor Tom Wolf presented a team of Office of Administration and Pennsylvania Department of Transportation (PennDOT) employees with the Governor’s Awards for Excellence today for creating an app that will increase the department’s productivity by an estimated $7.5 million a year.
The employees developed a mobile app to streamline and modernize payroll processing for PennDOT highway maintenance workers. Previously, foremen had to submit handwritten time sheets for each of their crew members, which then had to be entered manually into a computer system by a clerk, contributing to an 84 percent error rate and some office staff spending up to 75 percent of their time to address payroll issues.
“The mobile payroll app is a triumph of teamwork and innovation that addressed a significant need for PennDOT,” said Secretary of Administration Michael Newsome. “It is just one more example of how we are using technology to run government more efficiently and work smarter.”
The payroll mobile app was completed in six months using a highly collaborative software development approach. The team then traveled to all 11 of PennDOT’s engineering districts to train over 1,500 highway maintenance foremen on how to use the app.
Thanks to the mobile app, the payroll process is now completely electronic. Foremen have real-time access to work schedules and the ability to submit hours directly from the job site, while automatic notifications and workflows ensure timely reviews and approvals. As a result, the error rate is down to 25 percent, foremen are spending 30 minutes less each day on payroll and office staff can focus more of their time on other tasks. The resulting efficiencies and savings are estimated at $7.5 million per year.
“Our employees’ time is valuable, and I’m so pleased that this innovative solution has streamlined operations in the field,” said PennDOT Secretary Leslie S. Richards. “Thanks to the collaboration of PennDOT and Office of Administration employees, a manual process that was once cumbersome is now efficient.”
The Governor’s Awards for Excellence recognize exemplary job performance or service that reflects initiative, leadership, innovation and increased efficiency. The OA and PennDOT team was among 49 employees from eight state agencies honored by Governor Wolf at a ceremony today.